Product Support: FAQ

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EmployeeFileBuilder

How to: Calculate vacation and other time-off benefits

A time-off benefit may start after a designated number of days, months, quarters, or years from the employee's hire date, or the start date of their current job. The benefit will accrue hours (and fractions of an hour) or full days. The benefit may be based upon a calendar year, or an anniversary year. Each benefit may incorporate an unlimited number of periods, each of which accumulates time-off credits differently, and the time may accumulate in fractions of an hour. Following are a few samples of common vacation benefits:

After two months, the employee accumulates 3.4 hours monthly for vacation. After the second year this increases to 4.4 hours monthly. On the sixth anniversary of the employee's hire date, they also get an extra one-time bonus week (40 hours). No more than 120 hours may be accumulated.

Family Leave allows 12 workweeks (or 480 hours) of unpaid leave to care for a family member each year.

Some companies offer one day off each quarter to employee's to use for personal time, this is a ""use-it or loose-it"" policy.

To allow partial days off, simply translate the days into hours when establishing the benefit (e.g. ½ day = 4 hours, ¼ day = 2 hours)

When the employee takes a vacation, and the manager makes a note of the time and date in EmployeeFileBuilder, the benefit will keep a historical record and running balance of time-off credit, which resembles a check register account.