Clearly communicate your HR benefits, expectations and policies

If you are spending more time on employee motivation and human resource management than on running your business, you need Employee Manual Builder. Human resources experts agree that a carefully written employee policy handbook can improve morale, increase productivity, prevent disagreements, and even keep you out of court. By setting clear standards of conduct, you'll make sure that you and other managers will treat every employee fairly and consistently.

Advanced & evolved... an up-to-date employee policies & procedures handbook makes managing easier
Employee Manual Builder provides the easiest and fastest way to produce a comprehensive human resources policy and procedures manual for your company. It can save you thousands of dollars and many, many hours of work. Plus, you and your management team will learn many valuable management tips and practices that will minimize HR issues, keep you out of court and maintain a productive working environment.

With all of your employee policies and procedures published in a comprehensive, reader-friendly manual, you can spend less time handling personnel issues and more time building your company.

The best Employee Manual on the market. It's fast, easy & accurate!
- Glenn Stock, Electronic Communications Systems, Vienna, VA

Now there's an easy way to create a company policy and procedure manual for your employees
Employee Manual Builder takes the agony out of writing an employee manual. Menu-driven from start to finish, Employee Manual Builder's organized system gives you a complete employee policies and procedures handbook that has been thoroughly proven by thousands of users and in every state.

Instead of puzzling over what to put in a manual and how to word various sections, you simply choose from 200 of the latest employment policies, procedures and employee benefits. The text and guidance are all right there, ready for you to edit into a customized manual for your company. (No copying, pasting or reformatting needed.) See what a few other users have said about Employee Manual Builder...

Here's how you benefit from Employee Manual Builder:

• Produce a professional employee handbook quickly
• Gain access to 200+ written sample workplace policies to copy or adapt
• Potentially minimize liability and damages from employee lawsuits
• Reduce time spent answering routine employee questions
• Download now and start using the Employee Manual Builder right away
• Bonus #1: Includes the Manager's Procedures Guide — perfect for training your managers
• Bonus #2: How To Protect Against Lawsuits
• Bonus #3: 66 useful HR forms & memo templates make HR management esaier
  

This is the second time I have purchased the software.
The product surpasses others of its type available.
- Daniel C. Overton, CEO, E.L.A. Security, Inc.

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Read a copy and see for yourself...

Review a copy of the master employee policy handbook template to see if Employee Manual Builder is right for you. (Opens in Acrobat® reader.) Notice the first couple of pages...

• Introductory memo (can easily be copied into an email) to employees.
• Receipt & Acknowledgment of your Employee Policy Manual — a plaintiff's lawyer will have a difficult time getting by this document!
• Cover Page
• Table of Contents

Established practices enable you to hire and fire without fear.
This is where most managers get into trouble. Employee Manual Builder will help you set standards, keep your employees informed, and define your company culture.

I'm very impressed with JIAN's attention to detail.
- Stephen Miley, Miley Development Corp., Melbourne, FL

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Conscious contributions by experts + attorneys + entrepreneurs = More than a basic manual

By conscious, we mean people who have studied and practiced business management, studied human nature and are extraordinarily experienced with people skills. Sure, Employee Manual Builder technically correct in every way, yet we envision more...

For example, we also added "Please" and "Thank You" in about 150 places — employees are not children, nor cattle, nor slave labor... they are intelligent people who are there to work for you. Treat them nicely, yet firmly and fairly, and they will respect you and do a better job.

Step x step direction as you go...
HR, legal and management professionals' comments throughout each section explain issues and make suggestions to help you do it right. Employee Manual Builder includes valuable insights and helpful tips and advice from a variety of top legal experts and practicing HR pros (not just one attorney) to assure you of a complete foundation for successfully managing your business.

• Human Resources managers
• Attorneys specializing in employment issues
• Personnel managers
• Psychologists
• Editors of HR trade journals

Their suggestions and explanations are written in within the text — right where you need it as you develop your manual. (They can be turned on/off with a click on an icon, and they don't print.) Plus, you benefit from feedback from thousands of successful customers who've used Employee Manual Builder throughout the years so you can also benefit from their direct experience.

Looks great! I've worked in HR for 4 years and I've been collecting policies all along from various sources, but this has enabled me to finally put together all the pieces. I care a lot about empowering people, and I can see that this was written from that point of view. Thanks.
- Annie Kavanagh, former Director of Human Resources, ComputerWare, Palo Alto, CA

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Recommended by other expert HR management professionals...

While many business managers have relied upon EmployeeManualBuilder to protect their businesses with well-written employment policies, many professional HR critics have also blessed these policies and procedures as excellent practices to put in place for every successful company.

I wanted to tell you how easy the Jian Employee Manual Builder is to use. The Manual's reference to the law is a wonderful reminder of the details we may forget when writing, and the number of options given for specific policies is terrific. The software gave me answers to policies I never even thought of!"
- Joyce Baywood, HR Consultant, Bethany Beach, DE

I will recommend the Employee Manual Maker to many of my small business clients.
- Elwin Boody, SBDC, Canon City, CO

Yes! I am extremely happy with your product. I had an ancient floppy disk version sitting on the shelf. I downloaded and installed the upgrade, edited the policies, converted the entire document to PDF, and uploaded it to our web server!
   Thanks to you and your fine company, I was able to quickly publish a real, editable policy handbook instead of just slapping something together.
   As a small business consultant, you can be sure that I will recommend your software to others in our sphere of influence.
- George Ireton, Shasta Consulting & Web Design, Redding, CA, www.shastaconsulting.com

More reviews of Employee Manual Builder employee policies handbook...

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60-Day “Get-the-Job-Done” Money-Back Guarantee

Put the necessary structure into your business that you need to increase profits, improve efficiency, and enable you to grow. If EmployeeManualBuilder doesn't help you build your business, we will buy it back from you — JIAN is here to help you succeed.

Put this comprehensive employee policies and procedures handbook software to work for your company today.

Microsoft and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries.

Why Employee Manual Builder is the best HR policy software on the market:

• Comprehensive handbook software with 200+ Employment Policies& Procedures
• Covers California's tough employment laws, so it will easily address every policy you'll need.
• Top-rated by professional Human Resources Management Reviewers
• Read some of the many rave reviews by other HR management professionals
• Update your employee manual in just a few hours — just edit the pre-written text using Microsoft Word
• 60+ time-saving employee management checklists, forms, and memos, even the full text of the laws, are included!
• On-screen guidance and advice from respected human resource management and labor law specialists — you'll learn as you go
• Includes the comprehensive Handbook of Employee Policies
• Written in warm, friendly but firm, plain-English
• Backed by the JIAN Expert Referral Network

My overall evaluation is that EmployeeManualBuilder is a remarkable value. Its use should save thousands of dollars in the development of an employee manual, even if an organization chooses to extensively revise the materials included in the package. Although it is easy to nitpick over 150 policies and find a few points of disagreement, the overall package is most impressive. Any organization regardless of size should be able to find value in this product.
- Jay C. Thomas, a senior consultant in Portland, Oregon... From a recent 3-page review from Personnel Psychology "Book Reviews"

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Intuitive document management system works with familiar Microsoft Office applications

Menu-driven from start to finish, its organized system gives you a sample employee policy manual that has been thoroughly proven. There are no new programs to learn — Employee Manual Builder is so easy to use — edit the policies documents using your familiar Microsoft® Word word-processing software.

Multi-user Interactive Document Assembly System makes adding, editing and managing documents fast and easy

• Just scroll through each section and edit using your familiar Microsoft Word.
• Experts' comments throughout each section, in green, guides you every step of the way, explaining issues and making suggestions to help you do it right.
• You can add, edit and customize any document the way you like.
• Drag & drop sections in the menu to change the sequence.
• Check the boxes for each section you want to include in your final printed document.
• You can even add your own external documents, new sections and print to PDF
  (See the pull-down menu in the example above).

Collaborative system enables sharing the project

• Collaborate over a network, server or the Internet
  (Each user requires their own licensed copy, but we offer a discount... )
• Share your plan online with consultants, partners and employees

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A better software context for making employee policies & procedures choices

Some software products present you with a screen and some check boxes or radio buttons expecting you to make your decisions then and there with the system taking over to produce your policies manual. We think that is more difficult for you as well as a bit dangerous — at JIAN we look for “out of the buttons” solutions and ideas that may actually work better for your company.

First, you need to be shown the bigger picture, offered some choices and provided with thorough explanations before you commit your business to a certain choice. Therefore, we don’t limit you to checkboxes and radio buttons, instead, we provide the entire policies handbook where you can read the options and edit the text your way. Throughout, we provide expert comments explaining each choice and making suggestions to consider for each policy within context of your entire policy manual and management desires.

With EmployeeManualBuilder, I had 30 pages done in two days. I love it. It covers everything from absenteeism to vacation policies. It even had pre-written employment applications.
- Jeremy Smith, President, Pacific Digital Image, San Francisco, CA

 

200+ Up-to-Date Employee Policies and Procedures

To produce a comprehensive employee policy manual for your company, you'll likely require all of these policies. The good news is that they are all already written for you. The other good news is that you can easily edit and format them any way you like. "[Company]" will automatically fill-in throughout your manual with your actual company name.

• Introductory Memo
• Receipt & Acknowledgment of [Company]
• Employee Policies Handbook Cover
• At-Will Employment
• Arbitration Agreement
• Confidential Information

Welcome to [Company]

• Table of Contents

Introduction

• About the Employee Policies Handbook

Overview of [Company]

• About [Company]
• Background
• Concept
• Vision
• Mission Statement
• Objectives
• Goals
• Core Values & Practices
• [Company] Organization Chart

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Employment Policies

• Equal Opportunity Employment
• Age Discrimination
• Disabilities
• Discriminatory Practices
• Equal Pay
• Hostile Environment Standards
• National Origin Discrimination
• Pregnancy Based Discrimination
• Religious Accommodation
• EEO Notices
• The Americans With Disabilities Act
• Procedure For Requesting an Accommodation
• Grievance Procedure
• Arbitration Policy<
• Acknowledgment of and Agreement With [Company] Arbitration Policy
• Employment At-Will
• Employee Selection Process

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Hiring Procedures

• Employee Background Check
• Credit Investigation
• Criminal Records
• Driver’s License & Driving Record
• Health Examinations
• Immigration Law Compliance & Procedures
• U.S. Immigration Reform & Control Act
• Nepotism – Employment of Relatives / Friends
• Outside Employment
• Temporary & Contract Workers

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Employee Information

• Employment Classifications
• Exempt or Non-Exempt Employees
• Non-Exempt Employees
• Exempt Employees
• Regular Employees<
• Regular Full-Time Employees
• Regular Part-Time Employees
• Temporary Employees
• Length of Service
• Hire Date
• Break in Service
• Bridge of Service
• Personnel Records & Administration
• Your Personnel File
• Record Changes Notification
• Your Medical Records File
• Employment & Reference Checks
• Reference Referrals
• Polygraph Protection Act

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Starting to Work

• Introductory Period
• Initial Review
• Anniversary Date
• New Employee Orientation
• Temps & Contractors
• Work Schedule
• Business Hours
• Attendance
• Lateness / Tardiness
• Absences
• Break & Meal Periods
• Meal Room Facility
• Low-Need Time
• Severe Weather & Emergency Conditions

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Compensation

• Wage & Salary Policies
• Compensation Philosophy
• Basis For Determining Pay
• Wages
• Computing Pay
• Time Records
• Error In Pay
• Pay Period & Hours
• Payroll Contact
• Payroll Deductions
• Paycheck Distribution
• Direct Deposit
• Time Reporting
• Overtime
• Flex Time
• On Call Pay
• Shift Premium
• Travel Time
• Working on Company Holidays
• Compensatory Time Off
• Non-Exempt (or Hourly) Employees
• Exempt Employees
• Payroll Advances
• Wage Garnishments
• Temporary Employees

Performance Management

• Performance Evaluations
• Performance Reviews
• Compensation Programs
• Compensation Reviews
• Other Compensation Programs & Policies
• Employee Referral Program
• Transfer & Promotion Policy

Professional Standards

• What You Can Expect From [Company]
• What [Company] Expects From You
• Open Communication Policy
• Confidential Information & Inventions Agreement
• Business Conduct
• Conflicts of Interest
• Customer Relations
• Outside Employment
• Suggestions

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Benefits

• Eligibility For Benefits
• Insurance Benefits
• Insurance Coverage
• Group Insurance
• [Health / Dental / Vision Insurance
• Disability Insurance
• Life, Accidental Death & Dismemberment
• Insurance
• Continuation of Coverage Through COBRA
• Employee Assistance Program
• Domestic Partners Policy
• How To Enroll
• Coverages
• Termination of Coverage
• Leaves of Absence
• Termination of Domestic Partnership
• Government Required Coverage
• Workers’ Compensation
• Workers' Compensation Fraud
• Recreational Activities & Programs
• Unemployment Compensation
• Social Security
• Profit Sharing Plan
• Retirement Plan
• Statement of Employee Retirement Income
• Security Act (ERISA) Rights

Other Benefits

• Credit Union Membership
• Education Assistance
• Employee Purchases of [Company]’s Product

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Paid Time Off

We include a discussion regarding the choice between PTO vs. Sick/Vacation/Personal time policy.

• About Our Time-Off Program
• Vacations
• Sick Days
• How Our PTO / Vacation Plan Works
• How PTO/VACATION Accrues
• Carryover of Paid Time Off
• Borrowing of Paid Time Off
• Scheduling of PTO
• PTO & Termination of Employment

Holidays

• Holiday Policies
• Personal Leave
• Amount of Personal Leave
• Accumulation Rights
• Sick Leave
• Amount of Sick Leave
• Accumulation Rights
• Vacations
• Amount of Vacation
• Accumulation Rights

Paid Leaves Of Absence

• Bereavement / Funeral Leave
• Jury Duty / Witness Duty
• Sabbatical
• School Visits
• Voting / Election Day

Unpaid Time Off

• Approved Leaves of Absence
• Children’s School Activities
• Family / Medical Leave of Absence
• Life-Threatening or Debilitating Illness
• Medical Leave
• Military Leave
• Military Reserves or National Guard Leave of Absence
• Personal Leave of Absence
• Disability (Including Pregnancy) Leave of Absence
• Religious Accommodation
• Accepting Other Employment or Going Into
• Business While on Leave of Absence
• Insurance Premium Payment During Leaves of Absence

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Workplace Policies

• Access & Disclosure
• Alcohol Consumption
• Bonding Requirement
• Cell / Mobile Phone Usage
• Communication
• Community Activities
• Company & Department Meetings
• Company Equipment
• Contributions
• Customer Relations
• Dress Code & Personal Appearance
  (Including Piercing & Tattoos)
• Food & Beverages
• Containers
• Other Considerations
• Expense Reimbursement
• Gifts
• Kitchen
• Music / Portable Music Player Usage
• Personal Use of Company Property
• Pets At Work
• Recycling, Waste Prevention & Conservation
• Salesperson Agreement
• Service Awards
• Smoking
• Solicitations & Distributions
• Spouse Accepts Employment – or Works For a Competitor
• Telecommuting Policy
• Telephone Usage
• Uniforms
• Use of Company Vehicle
• Violence, Weapons

Drug-Free Workplace Policy

• Fitness For Duty Examination
• Drug-Free Workplace
• Health Risks of Alcohol & Other Drug Use
• Legal Implications of Alcohol and Drug Use
• Where To Get Help

Information Systems Usage Policy

• Computers, Electronic Mail & Voice Mail Usage Policy
• Information Access & Disclosure
• Communication Etiquette
• Email
• Internet
• Confidential Information
• Copyrighted Information
• Monitoring & Data Protection
• Security
• Passwords
• Software
• Computer and Other Equipment Not Provided By [Company]
• Personal Use
• Prohibited Uses of [Company] Information Systems
• Consequences of a Breach of this Policy
• Computer Protection
• Back-Up Your Computer
• Phishing / Spear Phishing
• Web Logging (Blogging)

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Safety

• General Employee Safety
• Safety Rules
• Working Safely
• Electrical Hazards
• Fire Extinguishers
• Lifting
• Handling Tools
• Using Ladders
• Materials Handling
• Personal Protective Equipment
• Operating Machines & Equipment
• Preventing Falls
• Falling Objects
• Trash Disposal
• Cleaning Up
• Work Areas
• Report All Injuries
• Ask Questions
• Fire Prevention
• In Case of Fire
• Emergency Evacuation
• Housekeeping
• Office Safety
• Property & Equipment Care

Security

• Entering & Leaving The Premises
• Visitors
• Security Checks
• Parking Lot
• Restricted Areas

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Prohibited Conduct

• Unacceptable Activities
• Weapons
• Workplace Violence
• Outside Threats

Unlawful Harassment

• What Is Harassment?
• Sexual Harassment Defined
• Other Types of Harassment
• Responsibility
• Liability For Harassment
• Reporting Harassment
• Complaint Procedure
• External Agencies

Discipline Policy

• Standards of Conduct
• Open Door Policy
• Probation
• Disciplinary Actions
• Discipline Procedure
• Step One: Oral Reminder
• Step Two: Written Warning
• Step Three: Decision-Making Leave / Counseling Session
• Crisis Suspension

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Separation of Employment

• Resignation / Voluntary Termination
• Failure To Report To Work
• Involuntary Terminations
• Reductions In Force
• Voluntary Reduction In Force
• Severance
• Outplacement Services
• Perquisites
• Benefits Continuation / Termination
• Insurance Conversion Privileges
• Exit Interview
• Return of Company Property
• Final Paycheck
• Other Disbursements
• Former Employees
• Reinstatement of Benefits
• Post-Employment Inquiries

BONUS: Everything else you'll need for effective HR management

When you have a job to do, it's nice to have all of the tools handy to make it easy to get it done. Here they are:

Useful Form Templates

• "At Will" Employment
• Offer Letter
• Accident Report
• Application for Education Assistance
• Arbitration Agreement
• Background Research Release
• COBRA Notice
• Computer Usage
• Discipline without Punishment Discussion Guide
• Domestic Partner Declaration
• Employee Invention Assignment
• Employee Termination
• Employment - Executive
• Employment & Compensation History
• Employment Application
• Exit Certification
• Exit Interview
• General Release
• Harassment Complainant Interview
• Harassment Interview Form
• Harassment Witness Interview Form
• Idea Submission
• Implementation Process
• Independent Contractor
• Job Description Worksheet
• Leave of Absence Coordination
• Letter - Offer
• Letter - Rejection (on file)
• Letter - Rejection (Regrets)
• Letter - Termination
• Letter - Thank you for Applying
• Loss Prevention Responsibilities
• New Employee Orientation
• Non-Disclosure - Employee
• Payroll Deduction Authorization
• Peer Review Checklist
• Performance Review Form
• Performance Review Template
• Personnel Status Change
• Policies Manual Intro Memo
• Punishment Questionnaire
• Receipt for Employee Manual
• Reference Release
• Reference Release Waiver
• Safety Policy Violation Report
• Safety Suggestion Form
• Severance Acceptance Agreement
• Telecommuting Agreement
• Uniform Assignment Form

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Required Federal Posters

• Workplace Poster Requirements
• Disabilities (+ Espanol)
• Equal Employment Opportunity (+ Espanol)
• Family Leave (+ Espanol)
• Heat Stress
• Minimum Wage (+ Espanol)
• Polygraph (+ Espanol)
• Safety (+ Espanol)
• Teen Workers
• USERRA

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Appendices include entire transcripts of laws

If you really want to read these, here they are in their entirety.

• APPENDIX A: Family Medical Leave Act
• APPENDIX B: Equal Employment Opportunity Act
• APPENDIX C: Immigration Reform Act
• APPENDIX D: Polygraph Protection Act
• APPENDIX E: Fair Labor Standards Act
• APPENDIX F: Americans With Disabilities Act

The Americans with Disabilities Act (ADA) is a federal law that prohibits discrimination in access to services and employment against persons who are disabled. The ADA, Public Law 101-336, was enacted on July 26, 1990. The ADA has varying implementation and effective dates for different sections.

• July 26, 1990 - enacted
• July 26, 1992 - 25 or more employees
• July 26, 1994 - 15 or more employees
• The EEOC determines regulatory guidelines

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Disability:

Defined as anything that limits one or more major life activities (sight, hearing, walking, etc.)

Impact:

•  Interviewers are not allowed to ask questions about or discuss a disability - They can ask questions based on ability to accomplish specific tasks of position, i.e. what accommodation might be necessary.
  
•  Reasonable accommodation will be expected.
  
•  Job descriptions and specifications are a vital part of the employment process (essential and non-essential elements of a job need to be detailed).
  
•  A Written compliance policy with data collection and evaluation criteria are required.
  
•  Corporate supervisors and managers must develop the knowledge and ability to discuss disability related issues.
  
•  Disability related information about workers should be maintained in a separate location from the personnel files (available on need-to-know basis only).
  
•  Confidentiality must by enforced.
  
•  Sources are needed to provide information about disabled workers, accommodations, conditions, etc.
  
•  Prepare for customer inquiry/complaints - Who is going to handle the comments?
  
•  Employee/customer awareness programs may be needed.
  

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ADA Related Links

American Foundation for the Blind 202-457-1487

Architectural and Transportation Barriers Compliance Board Building accessibility 800-USA-ABLE

Equal Employment Opportunity Commission (EEOC)
ADA assistance enforcement 800-669-EEOCM

IBM's Special Needs Information Referral Center Adaptive technology 800-426-2133

Job Accommodation Network
International toll-free consulting service provides information about job accommodations, ADA and the employability of people with disabilities 800-526-7234 (V/TTY)

National Institute on Deafness
and Other Communication Disorders 202-651-5051

Resources for Adults with Disabilities

Answers to 21 Questions About ADA

How Do The State Workers' Compensation Laws Interact With The ADA?

Who Wins Most in ADA Lawsuits — Employers or Employees?

17 Most Common Myths About the ADA Answered by the Justice Department